Q
How eISF & eTMF Integration
Speeds Up Trial Close-Outs.
Closing out a Trial shouldn’t feel like unpacking after a year-long move — yet for many teams, that’s exactly what it is.
When the Sponsor’s eTMF and the Site’s eISF operate in silos, close-out turns into a slow, messy game of “find the missing document.” The delays aren’t just frustrating — they can cost serious time, money, and credibility.
The solution? Integrating your eISF and eTMF into one connected, compliant workflow.
Instant Access = Faster Action
When systems are disconnected, Sites and Sponsors waste days (or weeks) just chasing documents. An integrated setup means:
Sponsors see eISF updates in real time.
Sites know immediately when a document has been approved or needs revision.
No waiting for email attachments or courier deliveries.
If you’re still relying on email to swap essential documents, you’re not just slow — you’re a risk.
Eliminate Duplicate Work
Disconnection means duplication:
Sites upload to their eISF.
Sponsors upload to their eTMF.
Someone copies, pastes, renames, and re-uploads…
and the risk of error skyrockets.
With integration, one upload updates both systems — cutting admin time in half and ensuring version control is never in doubt.
Compliance Built Into
Every Transfer
Every record is a compliance event.
Every time a document changes hands, it’s a compliance event.
In a disconnected workflow, audit trails get patchy.
With integration:
Every file movement is logged.
Every signature is time-stamped.
Every version is locked and traceable.
That means no more scrambling for inspection readiness
— you’re always audit-ready.
Built for Clinical Research.
Backed by Real Teams.
Faster Close-Outs,
Smoother Transitions
The average Trial close-out can drag on for months simply because documents aren’t where they need to be.
With integrated systems, you can:
Identify gaps early (while the study is still running).
Share updates instantly with both Site and Sponsor Stakeholders.
Move into close-out with confidence, not chaos.
Real Relationships,
Not Just File Transfers
When you remove the friction of file chasing, Sites and Sponsors spend less time on admin and more time building partnerships. That trust leads to better collaboration, smoother monitoring visits, and — ultimately — faster future study starts.
The SiteDocs Portal™ Approach
With SiteDocs Portal™, your eISF and eTMF aren’t just connected — they’re part of a single, secure ecosystem that supports compliance, speeds up document flow, and keeps every Stakeholder aligned from day one to close-out.
See how SiteDocs Portal™ integration can shorten your close-out timeline.
Trial Oversight
Sponsor visibility, simplified
Gain real-time access to site activity, document versioning, and compliance progress across all locations.
Payment Automation
No more spreadsheets
Automate Investigator payments with complete transparency, built-in approvals, and faster disbursements.
Remote Staffing
Help when you need it
Access trained research staff remotely to support document upload, review, and task coordination.
SIP Integration
Compatible by design
SiteDocs Portal™ connects seamlessly with the Shared Investigator Platform and Sponsor eTMFs.
Cloud Security
FDA CFR Part 11 aligned
AWS-hosted infrastructure meets industry standards for security and compliance.
Scalable Platform
Flexible, Future-Ready
SiteDocs Portal™ works for any trial size and any budget. Book a demo or request pricing to see what fits best.
Still Have Questions About SiteDocs Portal™?
We’ve answered the most common questions about setup, security, pricing, and compatibility.
Still unsure? Reach out — we’re happy to help.
What does the SiteDocs Portal™ platform include?
SiteDocs Portal™ offers a modular suite of tools including document management, Site payments, SIP/eTMF integration, and on-demand support through RemoteHub™ — all purpose-built for Clinical Trial operations.
Is SiteDocs Portal™secure and compliant with industry standards?
Yes. SiteDocs Portal™ is hosted on in-region AWS infrastructure and aligned with CFR Part 11 and ICH GCP R3 requirements, ensuring audit-ready compliance and enterprise-grade security.
Can I use only one part of the SiteDocs Portal™ platform?
Absolutely. You can start with a single tool — like document management or payment processing — and scale into additional services as your trial needs evolve.
How long does onboarding take?
Most teams are up and running in under two weeks. Our guided onboarding process is tailored to your workflows and includes training, data setup, and integration support.
Does SiteDocs Portal™ integrate with SIP and other Sponsor systems?
Yes. SiteDocs Portal™ is built for seamless SIP and eTMF integration, making it easier for Sites to collaborate with CROs and Sponsors from day one.