Q
From Paper Chaos to Portal Clarity:
Why Every Site Needs Centralised Document Management.
If your site team is still buried in email trails, shared drives, and outdated forms—stop right there. Clinical trials don’t need complexity, they need structure. Centralised trial document management isn’t just a luxury—it’s a site-saver. Let’s break down why.
1. A ‘Single Source of Truth’ That Actually Means Something
When documents live everywhere—email, local drives, multiple folders—nothing is reliable. A document in one place may be overwritten in another. A centralised portal ensures that everyone views the same latest file, with version history locked and tracked.
You don’t need every version of a consent form circulating. You need one version, locked by date and signer—with everyone on the same page.
2. Audit Ready—Not Just Audit Accessible
Picture this: inspection starts in 5 minutes and Site staff are scrambling for staff signatures and file histories. Not ideal. With a centralised system, every log, signature, and version is trail-ready—no panicking required.
3. Seamless Collaboration at Every Role
Sponsors, Oversight Teams, Site Coordinators, CRAs—they shouldn’t be requesting files or waiting on access. A shared portal grants the right people the right view at the right time, without unnecessary emails or confusion.
You don’t want your Sponsor calling you at 5, asking for the protocol approvals again. With a portal, they already have it.
4. Ditching Duplication for Version Control
Manually managing files can mean multiple versions of the same document—whether intentional or not. That leads to regulatory drift and unnecessary risks. A portal ensures version locking and clean archiving.
Built for Clinical Research.
Backed by Real Teams.
5. Faster Readiness, Better Results
A centralised portal doesn’t just make file-finding easier—it makes every Site more efficient. That means faster study startup, fewer deviations, and time saved for the stuff that matters—like patients and data.
The SiteDocs Portal™ Promise
where every document flows, tracks, and lands—secure, compliant, and streamlined. No more chaos, no more confusion. Everyone looks to the same source. Everyone stays on track.
The SiteDocs Portal™ Advantage
With SiteDocs Portal™, your eISF and eTMF live in one secure, centralised hub—built to keep documents flowing, compliance airtight, and every stakeholder in sync from day one to final archive. No bottlenecks, no guesswork—just a faster, cleaner path to trial success.
Discover how SiteDocs Portal™ can cut your close-out time.
Trial Oversight
Sponsor visibility, simplified
Gain real-time access to site activity, document versioning, and compliance progress across all locations.
Payment Automation
No more spreadsheets
Automate Investigator payments with complete transparency, built-in approvals, and faster disbursements.
Remote Staffing
Help when you need it
Access trained research staff remotely to support document upload, review, and task coordination.
SIP Integration
Compatible by design
SiteDocs Portal™ connects seamlessly with the Shared Investigator Platform and Sponsor eTMFs.
Cloud Security
FDA CFR Part 11 aligned
AWS-hosted infrastructure meets industry standards for security and compliance.
Scalable Platform
Flexible, Future-Ready
SiteDocs Portal™ works for any trial size and any budget. Book a demo or request pricing to see what fits best.
Still Have Questions About SiteDocs Portal™?
We’ve answered the most common questions about setup, security, pricing, and compatibility.
Still unsure? Reach out — we’re happy to help.
What does the SiteDocs Portal™ platform include?
SiteDocs Portal™ offers a modular suite of tools including document management, Site payments, SIP/eTMF integration, and on-demand support through RemoteHub™ — all purpose-built for Clinical Trial operations.
Is SiteDocs Portal™ secure and compliant with industry standards?
Yes. SiteDocs Portal™ is hosted on in-region AWS infrastructure and aligned with CFR Part 11 and ICH GCP R3 requirements, ensuring audit-ready compliance and enterprise-grade security.
Can I use only one part of the SiteDocs Portal™ platform?
Absolutely. You can start with a single tool — like document management or payment processing — and scale into additional services as your trial needs evolve.
How long does onboarding take?
Most teams are up and running in under two weeks. Our guided onboarding process is tailored to your workflows and includes training, data setup, and integration support.
Does SiteDocs Portal™ integrate with SIP and other Sponsor systems?
Yes. SiteDocs Portal™ is built for seamless SIP and eTMF integration, making it easier for Sites to collaborate with CROs and Sponsors from day one.